Legal

Terms & Conditions

Last Updated: 18 March 2025 · Effective: 18 March 2025

1. Definitions

In these Terms and Conditions:

• "Vossway" means the business consulting practice operating under the name Vossway, with its principal place of business at 15/F, China Hong Kong Tower, 8-12 Hennessy Road, Wan Chai, Hong Kong.
• "Client" means the individual, company, or organisation engaging Vossway's consulting services.
• "Services" means consulting services provided by Vossway as described in a Scope Document.
• "Scope Document" means the written document agreed between Vossway and the Client prior to commencement of an engagement, setting out deliverables, timeline, fees, and methodology.
• "Agreement" means these Terms and Conditions together with the Scope Document applicable to a given engagement.
• "Deliverables" means the written outputs, reports, frameworks, and presentations produced by Vossway under an engagement.

2. Acceptance of Terms

By instructing Vossway to proceed with a consulting engagement — whether in writing or verbally — the Client agrees to be bound by these Terms and Conditions. The Client confirms that they have the authority to enter into this Agreement on behalf of their organisation where applicable. Engagement of Vossway's services requires the Client to be 18 years of age or older.

3. Description of Services

Vossway provides business consulting services across three principal areas: Strategic Risk Assessment, Digital Readiness Review, and Mergers & Integration Planning. The specific scope, deliverables, duration, and methodology for each engagement are defined in the applicable Scope Document, which forms part of the Agreement. Services are available to organisations based in Hong Kong and, where agreed in advance, to organisations with operations in Asia-Pacific.

4. Engagement Process

Engagements commence following:

1. A discovery conversation between the Client and Vossway
2. Preparation and issue of a Scope Document by Vossway
3. Written acceptance of the Scope Document by the Client
4. Receipt of any agreed advance payment where applicable

Vossway will not begin substantive engagement work until all of the above have been completed.

5. Fees and Payment

Fees for each engagement are specified in the Scope Document and are denominated in Hong Kong Dollars (HKD). Fees are fixed for the scope of work agreed; variations to scope that are agreed in writing may result in adjusted fees. Payment terms are as follows:

• 50% of the engagement fee is payable prior to commencement
• The remaining 50% is payable upon delivery of the final report or presentation
• Payment is accepted by bank transfer to Vossway's designated account
• Overdue payments may incur interest at 1.5% per month

All fees are exclusive of any applicable taxes unless stated otherwise.

6. Client Responsibilities

The Client agrees to:

• Provide timely access to relevant personnel, documents, and information necessary for the engagement
• Designate a primary internal contact for the engagement
• Review draft deliverables within the timeframes specified in the Scope Document
• Ensure that information provided to Vossway is accurate and complete to the best of the Client's knowledge
• Not use Deliverables for purposes outside the scope of the engagement without Vossway's written consent

7. Intellectual Property

Vossway retains ownership of its proprietary methodologies, frameworks, and tools used in delivering Services. Upon full payment of engagement fees, Vossway grants the Client a non-exclusive, non-transferable licence to use the Deliverables for internal business purposes. The Client may not reproduce, distribute, or commercialise Deliverables without Vossway's prior written consent. Vossway may reference the engagement in general terms (without identifying the Client) for purposes of professional development unless the Client requests otherwise in writing.

8. Confidentiality

Both parties agree to treat as confidential all information exchanged in connection with an engagement. A mutual non-disclosure agreement is signed at the commencement of each engagement, the terms of which are incorporated by reference into these Terms. Neither party will disclose the other's confidential information to third parties without prior written consent, except as required by law. Confidentiality obligations survive termination of the Agreement for a period of five years.

9. Disclaimers

Vossway's Services are advisory in nature. Deliverables represent Vossway's professional assessment based on information available at the time of the engagement. Vossway does not make representations about specific business outcomes resulting from implementation of recommendations. Nothing in our Deliverables constitutes legal, financial, regulatory, or investment advice, and the Client should obtain specialist professional advice where such guidance is required.

10. Limitation of Liability

To the fullest extent permitted by Hong Kong law, Vossway's aggregate liability arising out of or in connection with an engagement shall not exceed the total fees paid by the Client for that engagement. Vossway shall not be liable for indirect, consequential, or incidental loss, including loss of profits, business interruption, or loss of data, howsoever caused. Nothing in these Terms excludes liability for fraud or personal injury caused by negligence.

11. Termination

Either party may terminate an engagement by providing 14 days' written notice. In the event of early termination by the Client, fees are payable for work completed to the date of termination, calculated on a pro-rata basis against the total engagement fee. In the event of early termination by Vossway due to Client breach, the advance payment is non-refundable. Upon termination, each party shall return or securely destroy the other's confidential information as requested.

12. Force Majeure

Neither party shall be liable for delays or non-performance resulting from events outside their reasonable control, including acts of government, natural disasters, strikes, or public health emergencies. The affected party shall notify the other promptly and both parties shall cooperate to resume performance as soon as practicable.

13. Governing Law and Disputes

These Terms and any Agreement are governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region. Both parties agree to attempt resolution of disputes informally before initiating formal proceedings. Any dispute that cannot be resolved informally shall be subject to the exclusive jurisdiction of the courts of Hong Kong.

14. General Provisions

These Terms, together with the applicable Scope Document, constitute the entire Agreement between the parties in respect of an engagement and supersede all prior discussions or representations. If any provision is found unenforceable, the remainder of the Agreement shall continue in effect. Failure to exercise a right does not constitute waiver of that right. Neither party may assign their rights or obligations under the Agreement without the other's prior written consent.

15. Changes to These Terms

Vossway may update these Terms from time to time. Updated Terms will be posted to this page with a revised date. Engagements commenced after the effective date of updated Terms will be subject to those updated Terms. Ongoing engagements will continue under the Terms in effect at the time of the Scope Document.

16. Contact

For legal enquiries or questions about these Terms:
Vossway
15/F, China Hong Kong Tower, 8-12 Hennessy Road, Wan Chai, Hong Kong
Email: [email protected]